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Mace Project
(status: COMPLETED - May 2003)
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November 9, 2002 - Initial idea for a ceremonial mace
was suggested to the club by Bill George at Homecoming 2002. The “50 Friends”
campaign was announced to raise money for the mace.
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December 19, 2002 - The Upsilon Xi Website was enhanced
to allow donations to be made to Upsilon via credit card. This enhancement
will not only benefit the 50 Friends campaign, but will also make it easier to
make future contributions.
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March/April 2003 – Nick Humble reported that we had
raised enough money to purchase the mace.
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March 2003 – Bill George met with Dr. Conn and
finalized the design of the mace.
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April 2003 – Bill George put in the final order for the
mace.
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Early May 2003
– The
Mace arrived and was presented to Lee University as a gift of the members and
alumni of Upsilon Xi.
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May 19, 2003 - The Mace was officially used for the
first time in a Lee University graduation ceremony. It was carried by
Upsilon alumnus, Dr. Mark Wickam.
Redesign the Upsilon Xi Website
(status: COMPLETED - July 2003)
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March/April 2003 – Began looking at possible designs
that would be both professional and functional.
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Mid-May 2003 -Settled on a template and began drawings
and special schemes that would support the rollout of the new design.
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Early June 2003 – Began work on the new images and
graphical design elements that would make up the new website.
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Early June 2003 – Upgraded software systems and began
coding the new website using Microsoft Frontpage. Most pages were redesigned
at the same time as the graphics work was being done.
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Mid-June 2003 – Teamed with Wayne Slocumb to do more
graphics work. Wayne designed elements to go on the secondary pages and
provided excellent code and high quality designs.
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Late-June 2003 – Began uploading the new pages to the
website and beta-testing the new pages. Beta-testing took about three weeks.
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July 2003
– Launched the new Upsilon Xi Website
Redesign the UXAA Website
(status: no action yet)
Creation of a specialized alumni database
(status: COMPLETED - November 2003)
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April 6, 2003 - Met with Bill George in Washington DC
and discussed my idea for the creation of a database that could be used to
network members and alumni of Upsilon Xi.
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May 2003 – Formally announced the creation of this
database in an article entitled, “Lessons from a Secret Society,” which was
printed in the Black & Gray Newsletter.
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June 2003 – Contacted Kevin Brooks in the Lee
University Alumni Office to see how we might be able to partner with Lee in
this effort.
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July 2003 - Launched an e-mail/website effort to gather
data and continued work for the next few months. . . I asked Wayne Slocumb to
start thinking of ideas for the design to give him plenty of time to come up
with something significant.
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September 2003 - Bill George and Kevin Brooks organized
a "phonecall session" through President Jonny Moore and Alumni Coordinator B.J.
Johnson.
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October 2003 - After working on the database for
several months, the final copy of the database was e-mailed to Bill George for
additional work.
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November 2003 - The final copy was given to Wayne
Slocumb for final manipulation and editing. Wayne worked tirelessly to
make everything look professional and classy.
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November 8, 2003 - The first ever Upsilon Xi Alumni
Directory was handed out at the Alumni Breakfast to all alumni who have paid
their dues. The directory will also be available by mail to those who send in
a dues payment.
Bolster donations to Lee University
(status: COMPLETED - November 2003)
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June 2003 – Contacted Kevin Brooks in the Lee
University Alumni Office to see how we might be able to partner with Lee in
this effort.
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September 2003 - Kevin Brooks sent out a letter to all
Upsilon alumni explaining the dilemma with "percentage of donors" and asking
for help (note: No UXAA funds were used to produce this letter).
Upsilon responded generously and many Upsilon men donated various amounts to
the Lee alumni fund. While this endeavor is always "ongoing", we have
succeeded in completing this particular "push".
Raise money for the Upsilon Xi Alumni Association to fund future projects
(status: “ongoing”)
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July 2003 – Dollars are tight since Nick wrote the
final check for the mace. An appeal for alumni to pay their UXAA dues
was made in the same e-mail that announced the new website redesign.
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November 8, 2003 - Several hundred dollars were raised
through alumni dues at the breakfast.
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December 2003 - Bill George (organized) and Wayne
Slocumb (designed) a postcard which was sent out to all alumni on record. Many
Upsilon men and women sent in their dues through the website/postal mail and
many more continue to trickle in.
Name a new Alumni Board for the UXAA
(status: tabled until further notice)
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December 2003
- Although the UXAA Constitution specifically
states that an Alumni Board should be elected, it is quite clear that the UXAA
has not reached a level of organization or maturity that would support the
proper functioning of such a board. In other words, the board would have
no purpose and no work to accomplish. Rather than appointing a board for
"honorary purposes", it has been decided that one is simply not necessary at
this time.
Create an Online archive of
Black & Gray Newsletters
(status: COMPLETED - July 2003)
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March 2003 – Met separately with Upsilon alumni Dr.
Doug Morris and Wayne Slocumb to seek counsel and help in how to proceed with
this project. Their advice and help was appreciated and followed
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April/May 2003 – Began scanning the Black & Grays into
an Adobe Acrobat format.
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June 2003 – Placed them on a special website which will
not be accessible until the redesign is complete. The archive will launch at
the same time as the new website.
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July 2003 - The first ever Black & Gray archive is
fully functional.
Improve the webpage devoted to the
“Love Atlanta Run”
(status: “ongoing”)
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June 2003 – Created a
special and separate page for the “Love Atlanta Run.” This was a major effort
of Upsilon Xi in the 1980s and it should be given its fair share of
recognition on the Upsilon website.
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July 2003 – Made an
appeal on the website to anyone who would desire to help create a story or
write an article for this webpage.
Ideas for future and additional projects are
always welcome. Please do not hesitate to contact me if you have any questions
or comments.
Respectfully submitted,
--Joe Giove
President, UXAA
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